Only the Civic Department accepts applications for alien registration. For confirmation of your
application, a certificate of alien registration, driver's License or any other document of identification
will be necessary.
Persons who are exempt from Alien Registration
People who are permitted for landing due to the temporary landing, port of call landing, passing
landing, crew landing, emergency landing or disaster landing.
People who have residential status of diplomatic or official duty.
Members of the armed forces of United States of America, member of the armed forces of the
United Nations and his/her dependents
People who will leave Japan within 90 days after entering Japan.
New Registration (Admitted entry, birth)
When a foreign person enters Japan:
Alien Registration:
The person in question must apply for Alien Registration at the Civic
Department of the City Hall within 90 days after entering Japan. (If length of stay in Japan is less
than 90 days, this application is unnecessary.) For people aged 16 years or under, the applicant's
parents must apply for the Alien Registration. A passport and two duplicate pictures (45 mm (h) x
35 mm (w), taken it within 6 month) must be presented.
When a child is born:
Birth certificate:
The birth certificate prepared by a doctor and "Mother-and-Baby Notebook"
(maternity health record book) must be submitted to the Civic Department of the City Hall within
14 days after the baby is born.
Alien Registration:
The applicant's parents must apply for Alien Registration at the Civic Department
of the City Hall within 60 days after a baby is born. A "Birth Notification Accepted Certificate" is
necessary for the application. (If Alien Registration is applied for simultaneously with the submission of
the birth certificate, this certificate will be unnecessary.)
Passport Application:
Apply for passports at your country's embassy.
Application of the acquisition for permission of residential qualification and residential term:
Apply at the Tokyo Immigration Bureau within 30 days after your baby is born.
Notification of the acquisition of permission of residential qualification and residential term: Notify
the Civic Department of the City Hall within 14 days after permission is acquired. (A Passport and
Alien Registration are needed for identification.)
If Address is changed:
The applicant or his/her family must apply for address transfer within 14 days after the change of
address. If you move out of the city, apply for address transfer at the transferred city or town. For
address transfer application, all family members' Alien Registration Certificates who transfer addresses
are needed.
If any registration is changed other than the address:
Name, Nationality or Date of Birth alteration:
The person in question must apply for the alteration within 14 days after the alteration occurs. The City Hall will renew the Alien Registration Card. Your certificate of Alien Registration, and certificate of alteration, plus two duplicate pictures (45 mm (h)x35 mm (w), taken within 6 month) must be presented.
Occupation, employment, resident status, resident term or any other change of status:
The applicant or the applicant's family must apply for the alteration within 14 days after it occurs. A certificate of Alien Registration and certificate of alteration must be presented.
[Inquiry] Civic Department ☎042-523-2111 Ext.1371
